Pawnee City Council
Regular Meeting
Date: Monday, March 4th 2024
Time: 6:00 p.m. Place: City Hall
City official filing notice: Name: Alice Cottle Title: Mayor
Address: 510 Illinois Pawnee, OK 74058 Phone: 918.762.2658
Posted at City Hall at 5:30 p.m. on the 1st day of March , 2024 and filed in the office of the City Clerk
Signed:_Alice Cottle___________________________, Mayor
1. Call meeting to order and take roll call of members.
2. Invocation and Flag Salute
3. Consider appearances from the public.
4. Consent Agenda (A-E) All matters listed under “Consent” are considered routine and will be enacted by one motion. Any Council member may, however, remove an item from the Consent Agenda by request. It will then be considered separately.
A) Discuss, consider, and take action to approve or reject the minutes of the previous meeting.
B) Discuss, consider, and take action to approve or reject the General Fund purchase order list including but not limited to any purchase orders associated with the General Fund such as 911, Street and Alley, Flag, Donation, Grant Expenditures, etc.
C) Discuss, consider and take action to approve a quote from GOGOV in the amount of $4,800 for code enforcement software.
D) Discuss, consider and take action to approve a quote from OT Truck & Trailer Sales for Skid Steer Tree Shears in the amount of $7,950.00
E) Discuss, consider and take action to approve a quote from OT Truck & Trailer Sales for a Brush Hog in the amount of $6,250.00
5. Discuss, consider and take action to approve a purchase order for J&J Custom Fire in the amount of $1,141.00.
6. Discuss, consider and take action to approve a variance in the building of a fence located at 714 Denver Street that extends 15 feet onto city property. The variance would be null and void if the wall needed to be removed for any utility service maintenance or for future sidewalk construction. Removal or modification of the wall to be at the expense of the property owner.
7. Discuss, consider and take action to approve Road Dedication agreement.
8. Discuss, consider and take action to approve a cost sharing agreement with Black Mountain Energy Storage and the City of Pawnee.
9. Discuss, consider and take action to approve RESOLUTION NO. 895
A RESOLUTION OF THE CITY COUNCIL OF PAWNEE, OKLAHOMA (THE
“CITY”) APPROVING ACTION TAKEN BY THE PAWNEE PUBLIC WORKS
AUTHORITY (THE “AUTHORITY”) AUTHORIZING ISSUANCE, SALE AND
DELIVERY OF ITS CLEAN WATER SRF PROMISSORY NOTE TO THE
OKLAHOMA WATER RESOURCES BOARD
; RATIFYING AND
CONFIRMING THOSE CERTAIN LEASES BY AND BETWEEN THE CITY
AND THE AUTHORITY PERTAINING TO THE CITY’S UTILITY SYSTEMS
AND/OR AUTHORIZING A NEW LEASE AGREEMENT BETWEEN THE
CITY AND THE AUTHORITY PERTAINING TO SAID UTILITY SYSTEMS;
AND CONTAINING OTHER PROVISIONS RELATED THERETO.
10. Discuss, consider and take action with respect to a resolution of the city council of Pawnee, Oklahoma (The “City”) approving action taken by the Pawnee Public Works Authority (The “Authority”) authorizing issuance, sale and delivery of its clean water SRF promissory note to the Oklahoma Water Resources Board; ratifying and confirming those certain leases by and between the city and the authority pertaining to the city’s utility systems and/or authorizing a new lease agreement between the city and the authority pertaining to said utility systems; and containing other provisions related thereto.
11. Discuss, consider and take action with respect to an engineering agreement with Cimarron Valley Engineering, LLC.
12. Discussion and action on any new business. New business being defined as any business that was not provided in time to be put on the agenda.
13. Consider Council Members’ Reports, Mayor’s Report, and Department Reports.
14. Adjourn
NOTICE OF MEETING
Pawnee Public Works Authority
Regular Meeting
Date: Monday, March 4th 2024
Time: 6:15 p.m. (or immediately following the Pawnee City Council)
Place: City Hall
To be completed by person filing notice:
Name: Alice Cottle
Title: Chairman
Address: 510 Illinois Pawnee, OK 74058
Phone: 918.762.2658
Posted at City Hall at 5:30 p.m. on the 1st day of March, 2024 and filed in the office of the City Clerk
Signed: __Alice Cottle__________________________, Mayor
1. Call meeting to order and take roll call of members.
2. Consider appearances from the public.
3. Consent Agenda (A-G) All matters listed under “Consent” are considered routine and will be enacted by one motion. Any Council member may, however, remove an item from the Consent Agenda by request. It will then be considered separately.
A) Discuss, consider, and take action to approve or reject the minutes of the previous meeting.
B) Discussion and action to approve or reject the purchase order list which includes but is not limited to regular PPWA purchase orders and any other purchase orders associated with the Public Works Authority such as bond funds, Oklahoma Water Resources Board, note payments, etc.
C) Discuss, consider and take action to approve a quote from Haynes equipment in the amount of $7,003.10 for a turbidity meter for the water treatment plant.
D) Discuss, consider and take action to approve ODOT form 324a for State/Federal Project #STP-159A(34) UT in the amount of $6,215.00.
E) Discuss, consider and take action to approve Form 271 for the amount of $79,270.00
F) Discuss, consider and take action to terminate MECE Project #223170
G) Discuss, consider and take action to terminate MECE Project #223171
4. Discuss, consider and take action to a purchase order for J & J Custom Fire in the amount of $280.00
5. Discuss, consider and take action with respect to a resolution to the Pawnee Public Works Authority (the “borrower”) agreeing to file application with the Oklahoma Water Resources Board (the “OWRB”) for financial assistance through the Clean Water State Revolving Fund Program; approving and authorizing Clean Water SRF funding from the Oklahoma Water Resources Board in the total aggregate principal promissory note in the total aggregate principal amount of not exceed $402,500, and authorizing its execution; approving and authorizing the execution of a funding agreement; approving various covenants ; approving and authorizing the establishment of a project cost disbursement account and approving and authorizing payment of fees and expenses; ratifying and confirming those certain leases by and between the City of Pawnee, Oklahoma (the “City”) and the borrower pertaining to the city’s utility systems and /or authorizing a new lease agreement between the city and borrower pertaining to said utility systems; approving professional services agreements; and containing other provisions relating thereto.
6. Discuss, consider take action to approve RESOLUTION NO. 896
A RESOLUTION OF THE PAWNEE PUBLIC WORKS AUTHORITY (THE
“BORROWER”) AGREEING TO FILE APPLICATION WITH THE
OKLAHOMA WATER RESOURCES BOARD (THE “OWRB”) FOR
FINANCIAL ASSISTANCE THROUGH THE CLEAN WATER STATE
REVOLVING FUND PROGRAM; APPROVING AND AUTHORIZING CLEAN
WATER SRF FUNDING FROM THE OKLAHOMA WATER RESOURCES
BOARD IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF NOT TO
EXCEED $402,500.00; APPROVING THE ISSUANCE OF A PROMISSORY
NOTE IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $402,500.00, AND AUTHORIZING ITS EXECUTION; APPROVING
AND AUTHORIZING THE EXECUTION OF A FUNDING AGREEMENT;
APPROVING VARIOUS COVENANTS; APPROVING AND AUTHORIZING
THE ESTABLISHMENT OF A PROJECT COSTS DISBURSEMENT
ACCOUNT AND APPROVING AND AUTHORIZING PAYMENT OF FEES
AND EXPENSES; RATIFYING AND CONFIRMING THOSE CERTAIN
LEASES BY AND BETWEEN THE CITY OF PAWNEE, OKLAHOMA (THE
“CITY”) AND THE BORROWER PERTAINING TO THE CITY’S UTILITY
SYSTEMS AND/OR AUTHORIZING A NEW LEASE AGREEMENT
BETWEEN THE CITY AND THE BORROWER PERTAINING TO SAID
UTILITY SYSTEMS; APPROVING PROFESSIONAL SERVICES
AGREEMENTS; AND CONTAINING OTHER PROVISIONS RELATING
THERETO.
7. Discuss, consider and take action to approve short form agreement between Cimarron Valley Engineering, LLC and Pawnee Public Works Authority for professional services with project #CVE24-008.
8. Discussion and action on any new business. New business being defined as any business that was not provided in time to be put on the agenda.
9. Consider Trustees’ Reports, Chairperson’s Report, and Department Reports.
10. Adjourn
NOTICE OF MEETING
Pawnee Industrial Authority
Regular Meeting
Date: Monday, March 4th 2024
Time: 6:30 p.m. (or immediately following the Pawnee Public Works Authority)
Place: City Hall
To be completed by person filing notice:
Name: Alice Cottle
Title: Chairman
Address: 510 Illinois Pawnee, OK 74058
Phone: 918.762.2658
Posted at City Hall at 5:30 p.m. on the 1st day of March, 2024 and filed in the office of the City Clerk
Signed: __Alice Cottle__________________________, Mayor
1. Call meeting to order and take roll call of members.
2. Consider appearances from the public.
3. Consent Agenda (A) All matters listed under “Consent” are considered routine and will be enacted by one motion. Any Council member may, however, remove an item from the Consent Agenda by request. It will then be considered separately.
A) Discuss, consider, and take action to approve or reject the minutes of the previous meeting.
4. Discuss, consider and take action to approve Road Dedication agreement.
5. Discussion and action on any new business. New business being defined as any business that was not provided in time to be put on the agenda.
6. Consider Trustees’ Reports, Chairperson’s Report, and Department Reports.
7. Adjourn.