NOTICE OF MEETING
Pawnee City Council
Regular Meeting
Date: MONDAY, November 2, 2020
Time: 6:00 P.M. Place: City Hall
City official filing notice: Name: Tom Briggs Title: Mayor
Address: 510 Illinois Pawnee, OK 74058 Phone: 918.762.2110
Posted at City Hall at 5:15 p.m. on the 30th Day of October, 2020 and filed in the office of the City Clerk
Signed: Tammy Todd, City Clerk
PAWNEE CITY COUNCIL AGENDA
1. Call meeting to order.
2. Invocation and Flag Salute
3. Call the roll of members, and establish a quorum is present.
4. Consider appearances from the public.
5. Discuss, consider, and take action to approve or reject the minutes of the previous meeting for October 19, 2020.
6. Discuss, consider, and take action to approve or reject the General Fund purchase order list including but not limited to any purchase orders associated with the General Fund such as 911, Street and Alley, Flag, Donation, grant expenditures, etc.
7. Discussion and possible action concerning the revisiting of the Elfrink audit (for fiscal year ending June 30, 2020) proposal due to questions that have arisen by the “Other Services” clause on page 3 of the Elfrink proposal (please see page three and E-Mail for Anne Elfrink enclosed) and the possible rescinding the previous approval on October 19, 2020.
8. Discussion and possible action concerning a audit proposal from R.S. Meacham for fiscal year ending June 30, 2020 with a fee for the Audit of $15,500.00. Excluding a Single Audit, if the City has to have a Single Audit it will be billed at $3,500.00 (The purpose of a Single Audit is to ensure a recipient of federal funds in compliance with the federal program’s requirements for how the money can be used. However, it only applies to state, local government, and nonprofit recipients that expend $750,000 or more of such assistance in one year.
9. Discussion and possible action to close accounts with little or no activity in order to streamline the reconciliation process. The following accounts listed below:
1) DWSRF Account #8995 FB&T – Chart of Accounts #1163
2) OWRB EFT Account #3807 FB&T – Chart of Accounts #1159
3) Pawnee Hospital Account #1212 FB&T – Chart of Accounts #1130
4) Construction Reserve Account #1182 FB&T – Chart of Accounts #1123
10. Discussion and possible action concerning the IRS questions about the Payroll Taxes adjustment of the 2017 time period and 2018 Payroll Taxes for the 2nd Quarter and 3rd Quarter pay periods.
11. Discussion and possible action concerning the hiring of an engineer to do Dam Inspection of the Dam at the Pawnee Lake. Proposal by Cecil R. Bearden, P.E. with a price of $2500.00.
12. Discussion and possible action to replace approximately 8,269 square feet of roofing at city hall to repair damage from hail and storms. (This was tabled at the October 19, 2020 meeting because we needed three bids and this may be tabled again for the same reason).
13. Discussion and action on any new business. New business being defined as any business that was not provided in time to be put on the agenda.
14. Consider Council Members Reports, Mayor’s Report, and Department Reports
15. Take action to adjourn
NOTICE OF MEETING
Pawnee Public Works Authority
Regular Meeting
Date: MONDAY, November 2, 2020
Time: 6:15 P.M. (or immediately following the Pawnee City Council)
Place: City Hall
To be completed by person filing notice:
Name: Tom Briggs
Title: Chairman
Address: 510 Illinois Pawnee, OK 74058
Phone: 918.762.2110
Posted at City Hall at 5:15 p.m. on the 30th Day of October, 2020 and filed in the office of the City Clerk
Signed: Tammy Todd, City Clerk
PAWNEE PUBLIC WORKS AUTHORITY AGENDA
1. Call meeting to order and take roll call of members.
2. Consider appearances from the public.
3. Discuss, consider, and take action to approve or reject the minutes of the previous meeting for October 19, 2020.
4. Discussion and action to approve or reject the purchase order list which includes but is not limited to regular PPWA purchase orders and any other purchase orders associated with the Public Works Authority such as bond funds, Oklahoma Water Resources Board, note payments, etc.
5. Council discussion concerning recent Ice Storm and the damage, extra crews and the dedication of our Electrical Department of getting the power back on to the Pawnee Residents.
6. Discussion and action on any new business. New business being defined as any business that was not provided in time to be put on the agenda.
7. Consider Trustees Reports, Chairman’s Report, and Department Reports.
8. Take action to adjourn.